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Notice Of Non-Conforming Items
NOTICE OF NON-CONFORMING ITEMS
[Date]
[First Name of Recipient] [Last Name of Recipient]
[Company's Name of Recipient]
[Address of Recipient]
[City of Recipient], [State of Recipient]
[Zip Code of Recipient]
Dear [Mr./Mrs.] [Last Name of Recipient]:
We regret to inform you that we must return certain items you shipped to us per our purchase order number # [Purchase order number #].
These goods, and the specifications they did not meet, are listed following: [Description of goods]
We have paid in advance for these items, and hereby request that you credit our account accordingly.
We shall ship these items back to you at your expense and according to your delivery instructions. Please inform us to your preferred method of shipment.
Sincerely,